Wedding Planner Spreadsheet for Excel & Google Sheets | Budget Tracker, Guest List, RSVP, Seating Chart, Vendor Tracker, 12-Month Checklist

Plan the whole wedding in one file.

The Something Blue Wedding Planner is a 25-tab spreadsheet that keeps your budget, guests, vendors, timeline and to-do list in one place and connects them. Type a cost once and it shows on the budget and the dashboard. Give a guest a table number and the seating chart updates. Change the wedding date and every checklist due date moves with it.

Who It Is For

Couples planning their own wedding, with or without a coordinator. It works for a backyard ceremony for forty and a 200-guest reception alike, because every list has room to grow. If you can type into a cell and pick from a dropdown, you can use it.

What Makes It Different

• Works in Microsoft Excel AND Google Sheets (import the file, everything carries across)
• Dashboard with countdown, budget position, RSVP replies, task progress and the next 6 payments due
• Seating chart that fills itself from the table numbers on your guest list, 20 tables
• Expense tracker that works out balance due and status: Paid, Due Soon, Overdue, Upcoming
• Vendor comparison scorecard that scores up to four quotes on weighted criteria and names the best one
• 12-month checklist with 70 dated tasks and progress bars by phase
• Any currency: change one symbol and every money column follows
• A full sample wedding already filled in so you can see how each tab behaves, then clear it

What Is Included (25 Tabs)

Start Here: names, date, currency, budget, headcount and editable dropdown lists

Dashboard: KPI tiles, budget and RSVP charts, payments due, checklist progress, vendor warnings

Budget: budget per category with a suggested split, actual, paid, over/under and a chart

Expenses: 200 rows with category dropdown, deposits, balances, due dates and automatic status

Contributions: who is paying what, received so far and the funding gap

Guest List: 400 rows with side, group, address, invite sent, RSVP, attending count, meal, dietary notes, table, gift and thank-you

RSVP & Meals: meal counts and dietary flags for the caterer, RSVP totals, headcount vs target

Seating Chart: capacity, seated, seats left and status for 20 tables, plus names at each table

Vendors: directory with status, contract signed, deposit paid, cost, final payment date and rating

Vendor Compare: six weighted scorecards

Venue Compare: 24 questions across up to four venues

Checklist: 70 tasks, 12 months to the day, owners, due dates, status and progress

Day-Of Timeline: master run sheet, hair and makeup schedule, vendor arrival times

Ceremony: order of service, processional, readings and vows

Wedding Party: roles, contacts, attire, gifts, day-of responsibilities

Photo Shot List: 39 shots across four parts of the day

Music: key moments, must-play, do-not-play, MC announcements

Rehearsal Dinner, Bridal Shower, Bachelor & Bachelorette, Honeymoon: details, guests, to-do, mini budget for each

Packing & Emergency Kit: three checklists

Gifts & Thank Yous: gift log with thank-you tracker

Registry: registry planner with price-band spread

Tips & Guides: forgotten costs, tipping guide, money-saving ideas, questions for vendors

How It Works

1. Download the file and open it in Excel, or import it into Google Sheets.
2. Fill in the eight cells on the Start Here tab.
3. Add your expenses, guests, vendors and tasks. The dashboard and every summary update as you go.
4. Share one copy with your partner, planner or parents.

File Formats

• Something-Blue-Wedding-Planner.xlsx (the planner)
• User Guide as Word (.docx) and PDF, 20 pages, with screenshots

Software Requirements

Microsoft Excel 2016 or later (Windows, Mac or Excel for the web), or Google Sheets via File > Import. Apple Numbers opens the file but a few colour rules behave differently.

Customisation

Every header colour, category name, dropdown option and sample entry can be changed. The guide explains how to rename categories, edit dropdown lists, add rows and clear the sample wedding in a few minutes.

Digital Download

This is a digital product. No physical item will be shipped. Files are available immediately after payment. Because of the nature of digital files, the purchase is non-refundable. For personal use only; please do not share, resell or redistribute.