A landlord templates bundle for long-term lets and short-term rentals
One rental property is manageable in your head. Two or three, and things start to blur. Which tenant paid late last month? When does the lease on unit 2 end? Did you claim the plumber’s invoice from March? What’s actually in the furnished flat if a guest breaks something? And what’s your real return once rates, repairs and vacancies come off?
The Landlord & Rental Host Bundle answers those questions with four tools. One tracks the money. One handles tenant paperwork. One gives short-term guests a polished welcome. One records the contents of every property. Together they help you run your rentals with the confidence of a property manager, without paying one.
What’s inside
1. Rooftally Rental Property Spreadsheet ($34.99 alone)
Rooftally is the financial centre of your rental business. A rent roll lists every unit with its tenant, rent, deposit and lease dates. The rent tracker logs each payment and flags late ones, with a late fee tracker. A tenant ledger keeps a clear payment history for each tenant, which is invaluable if there’s ever a dispute.
Log income and expenses by property and category. The dashboards show income, costs and profit for each property and your whole portfolio. Investment calculators work out cap rate and cash-on-cash return, so you can see which properties earn their keep. A Schedule E style summary pulls together the figures you’ll need at tax time.
2. KeyTurn Rental Agreement Kit ($3.99)
Good paperwork prevents most landlord problems. KeyTurn includes a residential lease agreement, a room rental agreement for renting out rooms in a shared house and a month-to-month lease. There’s a rental application form for screening tenants and move-in and move-out inspection checklists that document the property’s condition, which protects your deposit decisions.
It also includes a pet addendum, a late rent notice, a notice of entry, a notice to vacate, a lease renewal letter, a rent receipt template and a rent ledger. Everything is editable in Word and comes as fillable PDFs in US Letter and A4.
3. Linen & Key Airbnb Welcome Book Template ($15.00)
Short-term guests leave better reviews when they feel looked after. Linen & Key is an editable welcome book with a calm, modern design. It covers house rules, wifi details, how appliances work, parking, check-in and check-out steps, emergency contacts and your local recommendations for food, coffee and things to do.
It also includes matching signs for wifi, house rules and check-out reminders. Edit it in Canva using the template links or in PowerPoint, then print it for the coffee table or share it as a digital guide before guests arrive. A good welcome book also cuts down the late-night “how does the shower work?” messages.
4. Hearthvault Home Inventory Spreadsheet ($7.99)
If a property is furnished, you need to know what’s in it. Hearthvault lists every item room by room, with purchase date, cost, serial number and a photo reference. Warranty alerts tell you when appliance cover is about to expire. A coverage gap check compares the value of your contents with your insurance cover. If something goes wrong, the claim worksheet helps you file quickly with the details insurers ask for.
Setting up your rental system
- Day one: Enter each property, unit and tenant into Rooftally with current rent and lease dates.
- Next: Save KeyTurn templates for new tenants and fill in move-in checklists for current ones if you don’t have them.
- For short-term lets: Customise the Linen & Key welcome book and print the signs.
- For furnished properties: Walk through each room and log contents in Hearthvault.
- Monthly: Log rent and expenses in Rooftally and check upcoming lease ends.
- Yearly: Pull the tax summary and review insurance cover against Hearthvault.
Why landlords should track returns by property
Many landlords know their total rental income but not which property actually makes money. One unit might look fine on rent, but frequent repairs and a vacancy every year can make it the weakest performer. Seeing cap rate and cash-on-cash return side by side shows you where to invest, where to raise rent and which property to sell when the time comes.
Who this bundle is for
- Accidental landlords renting out a former home
- Small portfolio investors with a few properties
- Airbnb, Booking.com and Vrbo hosts
- People renting out a room in their own home
Formats and compatibility
- Excel spreadsheets, compatible with Google Sheets
- Word and fillable PDF lease forms in US Letter and A4
- Canva template links and PowerPoint welcome book
- User guides for each product
This is a digital download. Nothing is shipped.
Frequently asked questions
Are the leases valid in my area?
They’re general templates. Rental law differs between countries and states, so check them against local rules or with a local professional before use.
How many properties can Rooftally handle?
It suits individual landlords and small portfolios.
Do I need a paid Canva account?
No. The welcome book works with a free Canva account, or in PowerPoint.
The price
Separately, these four products cost $61.97. The bundle is $46.49. You save $15.48, which is 25% off.
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