This printable wedding planner puts your whole wedding in one binder. Budget, guest list, vendors, seating, the ceremony, the reception and the day itself. It’s 199 pages, it comes in US Letter, A4 and A5, and there’s a fillable PDF version too, so you can type on screen or print and write by hand. Or do a bit of both.
Most couples start with a notes app, a spreadsheet and a pile of screenshots. Six weeks later nobody can find the florist’s quote. This planner fixes that. Every page has a job, and they follow the order you’ll actually plan in.
What’s inside the printable wedding planner
The planner is split into 15 tabbed sections. Every section after Start Here opens with a divider page that lists its pages, and on screen you can tap any title to jump straight there.
Start Here (12 pages)
- Three covers to choose from: charcoal, blush or ivory
- Welcome page, a Print Map with page ranges, and a two-page clickable contents
- Wedding at a Glance, Our Priorities, Vision Board, Inspiration Board and Important Contacts
Budget (9 pages)
- Budget Overview with a space to write your currency
- Budget by Category with a starting percentage split you can change
- Three Expense Log pages, two Payment Schedule pages and a Tips & Gratuities planner
Checklist and Calendar (52 pages)
- 80 ready-made tasks, grouped from 12+ months out to the week after the wedding
- 12 undated monthly calendars, each with a This Month focus page
- 12 weekly pages for the final countdown and 7 hour-by-hour pages for wedding week
Vendors (30 pages)
Thirteen vendor types each get a compare page and a booked page: venue, caterer, photographer, videographer, florist, DJ or band, cake, hair and makeup, officiant, rentals, transportation, stationery and planner. Each compare page holds three quotes side by side and six questions worth asking. You also get a Vendor Directory, a Venue Visit Checklist and a Before You Sign contract checklist.
Guests and Seating (25 pages)
- Ten numbered guest list pages with room for 240 to 290 guests, depending on page size
- Columns for group, invited, RSVP, attending, meal, table, gift and thank-you note
- Guest Count & Meals summary, hotel room blocks and out-of-town guests
- 30 round tables with ten seats each, head and long tables, two floor plans and cut-out table tokens
Attire, Wedding Party, Ceremony and Reception (37 pages)
- Shopping appointments, attire comparison, fittings, accessories and a hair and makeup trial page
- Wedding party roster, thank-you gifts, shower, bachelor and bachelorette, rehearsal and rehearsal dinner
- Processional order, order of service, readings and music, plus two vow writing pages with prompts
- Reception timeline, menu, tasting notes, cake, bar and drinks, special songs, a must play and do not play list, toasts, decor, signs and favors
- A three-page photo shot list and a video must-haves page
Day-Of, Honeymoon and After (26 pages)
- Two-page wedding day timeline with common moments already listed in order
- Getting ready schedule, vendor arrivals, who does what, emergency kit and pack-for-the-venue lists
- Honeymoon plan, destination ideas, a 10-day itinerary, packing list and travel budget
- Four gift and thank-you pages, a US name change checklist, a wrap-up to-do list, vendor reviews and two memory pages
Notes and Extras (8 pages)
Lined and dot grid pages, binder spine inserts in 1, 1.5 and 2 inch widths, and two sets of section tab labels.
Why this wedding binder is different
- Print it or type it. Two fillable PDF versions let you type into every line, table and notes box, and tick boxes on screen.
- Easy to find your way around. Clickable contents, PDF bookmarks, a Contents link in every footer and side tabs in the fillable files.
- Print only what you need. The Print Map lists the page range for each section, so you can skip the vendors you aren’t hiring.
- Ready-made content. Tasks, vendor questions, the day-of timeline, the emergency kit and the photo shot list are already filled in. You just tick and tweak.
- Ink-friendly. Inside pages use light lines and soft blush accents. The dark color stays on the cover.
- For every couple. Forms say Partner 1 and Partner 2.
- Any currency. Money columns are labeled Amount, Paid or Total, with $ used in the examples.
How it works
- Buy and download your files right away. No waiting, nothing shipped.
- Pick a size. Print at 100% or Actual size, or open a fillable file on your computer or tablet.
- Fill in Wedding at a Glance, your priorities and your budget first. Then follow the checklist month by month.
- Hand the day-of pages to your coordinator or a trusted friend two weeks out.
File formats and requirements
- Ivory-and-Ash-Wedding-Planner-US-Letter.pdf (8.5 x 11 in)
- Ivory-and-Ash-Wedding-Planner-A4.pdf (210 x 297 mm)
- Ivory-and-Ash-Wedding-Planner-A5.pdf (148 x 210 mm)
- Ivory-and-Ash-Wedding-Planner-Fillable-US-Letter.pdf
- Ivory-and-Ash-Wedding-Planner-Fillable-A4.pdf
- User guide in Word format (.docx)
You’ll need a free PDF reader to open the files. To type into the fillable versions, use a PDF app that supports fillable forms. The print versions work with any home printer or print shop. Fonts are embedded, so pages look the same everywhere.
Customizing your planner
The page layouts are fixed, which keeps everything lined up when you print. What you put on them is up to you. Choose a cover, print extra guest list or expense pages if you need more rows, and use the blank lines on every checklist for your own tasks. The calendars are undated, so you can start in any month of any year.
When couples use it
- Right after the engagement, to agree on a budget and a guest count before touring venues
- Comparing three photographers whose prices all looked the same online
- Building the seating chart around the relatives who should not share a table
- Giving the maid of honor the who-does-what page so she isn’t texting you at 7 a.m.
- As an engagement gift for a friend who just said yes
Frequently asked questions
Is this a physical planner?
No. It’s an instant digital download. You print it at home or at a print shop, or fill it in on screen.
Can I type into it?
Yes. The two fillable PDF files have form fields on every line and table, plus checkboxes. Open them in a PDF app that supports fillable forms.
Is the calendar dated?
No. All calendar pages are undated, so they work for any wedding date.
Which paper size should I pick?
US Letter for the US and Canada, A4 for most other countries, and A5 for smaller binders. All three are included.
How many guests does the guest list hold?
The ten numbered pages hold 270 guests in Letter, 290 in A4 and 240 in A5. You can print extra pages if needed.
Does it use dollars?
You choose. Write your currency on the Budget Overview page. Money columns don’t have a symbol printed on them.
Can I use it for my wedding planning clients?
No. The license is for personal use only. Please don’t share, resell or redistribute the files.
This is a digital product. No physical item will be shipped. Colors may look slightly different on screen and in print. Designed by Taskdale.
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